If you're a writer, you're probably no stranger to Microsoft Word. But when it comes to self-publishing, you may not know how to format your Word document for book printing.
We'll walk you through the steps to format your Word document for printing a book that is a 5.8' x 8.3' finished size on a Mac, or a 5.5' x 8.5' finished size on a PC.
Editor's note: This tutorial uses settings and options from the latest version of Microsoft Word, for Mac or a PC. If you're operating on an older version, some of the prompts may be slightly different from what you see below.
Get started with Split View. Step 1: Begin by opening two or more windows that you want to be paired in a split-screen layout: Browser windows, apps, documents — whatever you want. You just need to open the original PDF file with the app, click edit and go for pages tab on right pane, select split document. You can then specify the page numbers for dividing the file. After completing the work, you can simply save the document by clicking the button in the File Menu. Here's how to split a document: 1 Select half the document — the portion you want to split into a new document. Or if you're splitting a document into several pieces, select the first chunk that you want to plop into a new document. Split a document at a natural break within the document, such as at a new main header (Heading 1 style). Though Word for Mac has the Object feature as well, the procedure of importing multiple page PDF into Word is a bit varied. Open Office Word for Mac, click Insert - Object to open the Object dialog.
Getting Your Document Started
When you originally typed your manuscript, you more than likely opened a blank Word document and went full steam ahead.
Whether this is the case or you have yet to get started, you'll need to open a brand-new Word document that you can copy and paste your text into for the best formatting results.
1. Create a New Document, and Click ‘Layout'
Create A Document On Mac
Mac:
PC:
2. Click on ‘Size' and choose 5.83 x 8.26 inches for Macs. For a PC, you can set a custom size. 5.5 x 8.5 is a common book printing choice that is easy to work with.
Mac:
PC:
3. Next, click the ‘Margins' tab, click ‘Custom Margins' at the bottom of the options, and change Top, Bottom, Left and Right margins to 0.75'.
Mac:
Open rif file. PC:
It is important to note that there's flexibility in these values. If you want larger or smaller margins on the left and right, that's okay. We recommend never making the left or right margins smaller than a half-inch, as text can get lost in the spine of the book after it's bound.
Additionally, depending on what you have in your headers and footers, you may want to make your top and bottom margins larger or smaller.
If you're going to have the title of your book in the header, your margin size defines how much room you have for the title. The same rule applies for your page numbers if they're in the footer.
Headers and Footers
As previously mentioned, the margin sizes you assign to the top and bottom of your document defines the amount of space you will have to place running title headers or page numbers.
Here's how to properly format your headers and footers on a Microsoft document before printing, for both a Mac and PC:
1. Under the ‘Insert' tab, select the ‘Header' menu and click on ‘Edit Header.'
2. Enter the title of your book or whatever text you would like to appear at the top of your pages.
How To Split A Word Document In Half On Mac
3. From this same screen, you can also edit your footer, where you'll probably place your page numbers.
Shortcut For Opening Word Document
There is no exact way to modify your headers and footers, it's your choice to design them as you see fit for your book.
Create and Print
Your document is now prepared to either paste text from an existing Word document, or you can begin typing your manuscript.
2. Click on ‘Size' and choose 5.83 x 8.26 inches for Macs. For a PC, you can set a custom size. 5.5 x 8.5 is a common book printing choice that is easy to work with.
Mac:
PC:
3. Next, click the ‘Margins' tab, click ‘Custom Margins' at the bottom of the options, and change Top, Bottom, Left and Right margins to 0.75'.
Mac:
Open rif file. PC:
It is important to note that there's flexibility in these values. If you want larger or smaller margins on the left and right, that's okay. We recommend never making the left or right margins smaller than a half-inch, as text can get lost in the spine of the book after it's bound.
Additionally, depending on what you have in your headers and footers, you may want to make your top and bottom margins larger or smaller.
If you're going to have the title of your book in the header, your margin size defines how much room you have for the title. The same rule applies for your page numbers if they're in the footer.
Headers and Footers
As previously mentioned, the margin sizes you assign to the top and bottom of your document defines the amount of space you will have to place running title headers or page numbers.
Here's how to properly format your headers and footers on a Microsoft document before printing, for both a Mac and PC:
1. Under the ‘Insert' tab, select the ‘Header' menu and click on ‘Edit Header.'
2. Enter the title of your book or whatever text you would like to appear at the top of your pages.
How To Split A Word Document In Half On Mac
3. From this same screen, you can also edit your footer, where you'll probably place your page numbers.
Shortcut For Opening Word Document
There is no exact way to modify your headers and footers, it's your choice to design them as you see fit for your book.
Create and Print
Your document is now prepared to either paste text from an existing Word document, or you can begin typing your manuscript.
If you have problems or questions throughout the formatting or uploading process, let us know. Feel free to call us anytime and ask to speak with one of our designers, or email us at [email protected] help you work through any issues you may run across during your manuscript design process.
When your book is ready to print, you can upload your file and receive a free quote based on your book's size, amount of copies you'd like to print, and paper and binding options.
How To Split A Document In Word For Mac Shortcut
After you've taken care of the Word doc, you need to figure out which binding to use for your self-published book >
